Responsibilities of a Landlord

Landlord Responsibilities

General landlord responsibilities include:

  • Know your tenant rental rights. The best way to protect your rights is to know them.
  • Learn about tenant landlord laws regarding the State/Province you are renting in.

Providing a livable unit… Livability means that the unit should:

  • Be weather and waterproof
  • Have working plumbing
  • Provide enough hot and cold running water
  • Have a working heating system
  • Have an electrical system in good working order
  • Be free from infestations of insects and rodents
  • Have sufficient trash cans
  • Have floors, stairways and railings in good repair
  • Have natural lighting in every room
  • Have working windows that open at least halfway or mechanical ventilation
  • Have safe fire or emergency exits leading to
    street or hallway
  • Have a working deadbolt lock on main entrance
  • Have working security devices on windows
  • Have working smoke detectors
  • Have a secure mailbox facility that prevents Identity Thieves from stealing mail

Landlords should show respect and consideration for tenants by:

  • Providing the tenant with a list on move-in-day such as where to put the cardboard boxes, where to park, a vacuum to clean up any mess, flyers or brochures for a pizza delivery or Chinese food, show up and ask how things are going, help where you can and perhaps make suggestions where required
  • Treating all tenants equally
  • Educating tenants about rights & responsibilities refer to
  • Respecting tenant(s) privacy and quiet/peaceful enjoyment of the rental
  • Never becoming involved in a heated argument or physical confrontation with a tenant
  • Never swearing or yelling at a tenant
  • Putting in writing requests, warnings, notices of change etc.
  • Maintaining clean premises so that the tenant can take pride in his/her surroundings (no clutter)
  • Effectively communicating with tenant(s) on a constant basis to determine if any problems
  • Knowing tenant(s) habits to prevent crime i.e. when at work, when at home, when on holidays
  • Making all accessible areas safe and well lit that includes parking
  • Developing a sense of community, get input from the tenant as to how you can make things better
  • Providing the tenant with an incentive or a reward for paying on time and letting tenant know how much you appreciate him/her being a good tenant
  • Offering good tenants a Certificate of Satisfactory Tenancy upon termination of satisfactory lease period from
  • Showing common sense in all dealings and problem solving with tenant
  • Treat tenants as you would like them to treat you

Landlord Advice

A tenant with a bad tenant history with other landlords and a poor credit history that includes bad pay habits, can cause nightmarish issues, where there is property damage or worse, where an Individual has a propensity for violence or other dangerous criminal activity. It is extremely important with the liability issues we all face today that a suitable tenant screening process is implemented in each and every application for rent. offers tenant screening resources to help landlords find the right tenant. this includes a criminal and eviction search and consumer credit report. It’s much easier to deny an applicant tenancy than it is to go through the tenant eviction process. Reporting tenant pay habits to the TVS database minimizes the risk of late rentpayment, non rent payment and other activity that is associated with not paying rent. The two go hand in hand, not paying rent and not being responsible tenants.
Failure to fulfill tenant responsibilities can result in a tenant eviction. In the case of unpaid rent or money owed as a result of damaged rental property, a landlord can have the debt reported to the major credit bureaus through a collection agency. It is important that a tenant does not breach the rental agreement/lease.. A tenant eviction and unpaid rent can have a negative impact on one’s ability to rent in the future. Tenants often do not consider the consequences when breaching a rental agreement/lease.

Finding Tenants


In order to maintain profit and not lose a lot of money is to have a good regular tenant. Bad tenants can be very costly to landlords, especially in cases of damaged property or refusal to pay rent. Its in the landlord’s best interest to find good, steady, tenants, to cut back on the cost.
However finding good tenants isn’t always easy. You need to make sure that your advertising is targeting your ideal tenants.
Step 1 – Identify and understand your ideal tenant
You need to know what kind of tenant you are looking for before you start advertising. Some good choices are;
·         Pays rent on time
·         No prior evictions
·         No criminal background
·         Maintains property
·         Reports issues in a timely matter
·         Stable job with regular income
Depending on your situation you may have other criteria, such as no smoking.
Step 2 – Create advertising that is effective
Once you are aware of what characteristics you like in good tenants, think about what factors contribute to a good rental experience. What did you as the landlord have to offer them?
You want to offer things that will attract the tenants you want. For example, nearby schools and a pool would be a good advertisement if you were looking to attract families.
Step 3 – Find ideal tenants
After you have the advertisements planned out you need to consider the best methods to reach the proper audience, whether it be online, posters, newspapers or another source. Figure out the best way to attract tenants who desire the amenities you offer, want to live in your area, and can afford the rent.
Step 4 – Avoid high risk tenants
Often you will attract tenants who care little about the property or looking to pull a scam. Its a good idea to advertise that all tenants are required to pass a tenant credit check and other tenant screening in order to cut back on the number of risky tenants.
If a prospective tenant someone you want as a tenant they should have no problem proceeding with the application process. This criteria and the questions below will save you time and money as it tends to eliminate individuals who you don’t want to rent to.
·         Where do you work and how long have you been there?
·         Why are you moving?
·          Where do you work and how long have you been employed there?
·         Do you have any prior evictions?
·         Have you ever been convicted of a crime?
·         What are you looking for in an apartment?
·         Are you willing to undergo a Tenant screening that includes tenant credit reports to determine credit worthiness and phone calls to current/previous landlords to determine tenant worthiness.
Once you have created the process you are going to use, it should work every time you need to find a new tenant. It may sometimes require changes and tweaking, depending on the situation. So make sure you keep any eye out for problems.


Why Landlords Tenant Screen

Ever wonder why your landlord asks you all those questions? Why you have to fill out endless forms every time you go apartment hunting? Well there is actually a good reason for it. Being a landlord is like being a business owner and the apartments are your business. Its the landlords job to insure that the apartments are a safe environment, both for the tenants benefit and their own.

After all, if they get a tenant who decides to destroy the property because they are having a bad day, the landlord is responsible for paying for the damages.Its true that they can often get the money back in  court, however that takes time and even more money, and until they manage that they have to pay for everything out of pocket, which could be thousands of dollars.Many landlords also depend a great deal on the money that comes from the tenants. There are a great deal of property taxes involved in owning an apartment. Without having that money coming in, many have no way to pay for it. So in truth its in the landlord’s best interest to find a tenant who is capable of paying rent, likely to stick around, and not liable to go on a rampage and destroy the property. They also want to make sure you personality is a good match for their buiding.

However, landlords, aren’t mind readers. That’s why potential tenants are required to fill out applications and submit to tenant screening. The information asked is only part of the process. Landlords take that information and use it on tenant credit report sites, to get information such as credit reports, criminal records, and number of prior evictions. The also verify that you are who you claim to be, something that has become more important in today’s society, where identity theft is rampant.

Landlords look at things like credit, how steady your job is, the amount of money you make and how much you have in account as a way to judge how likely you are to pay rent. Eviction records and criminal records generally can tell landlords how likely you are to cause issues. Last thing a landlord wants is to find the  cops at their door because of something a tenant did.

What seems like an endless pain to tenants is the landlords best protection against scams and risky tenants. So when your filling out one of those applications, consider this, you probably don’t want a neighbor selling drugs next door, or damaging any of your property either.